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Executive Assistant

Job Code:  695
Location: 

den Haag, ZH, NL, 2517KX

Department:  Project Management
Date:  30-Apr-2021

ARLANXEO is a world-leading synthetic rubber company, with about 3,800 employees and a presence at 20 production sites in 9 countries. It is a fully owned subsidiary of Saudi Aramco. 

Headquartered in The Hague, The Netherlands, ARLANXEO’s core business is the development, manufacturing and marketing of synthetic high-performance rubber for use in the automotive and tire industries, the construction industry, and the oil and gas industries.

ARLANXEO is a young company with strong roots. We derive our strength from global presence, management excellence and most importantly our people! Our employees are the pillars of our success

We offer exciting career opportunities regionally as well as internationally, competitive pay and benefits, educational assistance programs, and many other personal and professional development programs that are a part of our vision and values that drive our ongoing success.

 

 

For our Global HQ-General Management team, we are currently looking for an

 

Executive Assistant  

(full time, based in the Hague, Netherlands)

 

Fully responsible for smooth coordination and support of the executive management team (CEO, Finance, LAW, HR, Communications) and their administration. Perform a range of secretarial-, administrative-, and general support activities to ensure effective and efficient execution of the executive agenda. 

 

Responsibilities:

  • Agenda Management: Diary management for executive management and arrange internal and external meetings as required, across multiple time zones. Act as a ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes. Appointment and meeting coordination, meeting room reservations, organization of conference calls and executive management meetings.
  • Correspondence & Communication: Prepare and manage correspondence, take clear messages, transfer calls, assess urgency, answer questions, and follow up. Prepare global & local Town Hall meetings together with Global Corporate Communications. 
  • Travel Arrangements: Make travel arrangements in cooperation with the travel agency and in line with the HSSEQ rules and regulations. Arrange visas in cooperation with the visa agency and manage expense reimbursement. 
  • Document Management: Manage and track in- and outgoing documents, maintain records and ensure the filing of relevant (confidential) information. Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information. Handle administrative tasks in a professional way (lay-out, scanning, printing & archiving): correspondence, legal documents, and contracts.  
  • Information Provision: Operate as a first point of contact for manager/department concerning questions of employees, clients and relevant stakeholders. Liaising with a wide range of internal and external contacts at all levels, including senior executive. 

 

Education: Bachelor level 
General Experience: 5 – 7 years’ experience in executive support roles in an international environment.
 

ARLANXEO is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status or disability. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

 

Please note that this position is only open to those who already meet the Visa requirements for the Netherlands. The company does not sponsor this for this vacancy.


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